5 Best Water Cooler Dispensers for Industrial Workspaces

best water cooler dispensers for industrial workspaces

Hydration is crucial for maintaining health, productivity, and well-being in the workplace. Ensuring that you have access to clean and potable water is essential for encouraging staff to stay hydrated throughout their workday. A water cooler or water dispenser plays a key role in providing convenient access to drinking water in industrial workspaces. These devices make it easy for everyone to access drinking water, promoting regular intake and supporting a healthy work environment.

When selecting the best water dispenser for your industrial workspace, it's important to consider factors such as capacity, maintenance, and the type of water it dispenses. In this article, we will guide you through selecting a water dispenser, focusing on the top models that are well-suited for industrial environments and their key features.


Benefits of Water Dispensers

Here some key reasons why water coolers and water dispensers are crucial in any workplace:

  • Water coolers provide a constant supply of chilled water, making hydration convenient and appealing. This accessibility encourages employees to drink more water, positively affecting their health and productivity.
  • Water dispensers play a significant role in reducing plastic waste by eliminating the need for single-use plastic bottles. By opting for a water cooler dispenser, workplaces can contribute to environmental conservation efforts.
  • The presence of a water cooler in the workspace fosters a communal area where employees can gather for brief moments of rest. This not only promotes hydration but also encourages social interaction among colleagues.
  • Water coolers are versatile, offering various temperature settings for different preferences. Whether employees prefer cold, room temperature, or hot water, a best water dispenser can meet these needs, adding to workplace convenience.
  • Investing in the best water dispenser for your workplace is a cost-effective way to ensure employee wellness. It eliminates the need for bottled water purchases and the associated storage and disposal issues, making it a smart financial decision in the long run.


Types of Water Dispenser

Bottled Water Dispensers

Bottled water dispensers are traditional water coolers that use large water bottles to supply drinking water. These dispensers are versatile, allowing you to place them anywhere in your workplace without needing a direct water line. They're ideal for locations where water quality or availability might be an issue. However, they require regular bottle replacements, making them a less environmentally friendly option compared to bottleless systems.

Bottleless Water Dispensers

Bottleless water dispensers connect directly to your workplace's water supply, offering an endless supply of filtered water. These systems eliminate the need for bottle replacements, reducing plastic waste and storage space requirements. They often come with advanced filtration systems, ensuring that you have access to clean and safe drinking water. This type of water cooler dispenser is considered one of the best water coolers for those prioritizing sustainability and convenience.

Countertop vs. Freestanding Models

Countertop water dispensers are compact and designed to fit on a counter, making them perfect for small spaces. They are easy to install and can be moved as needed, providing flexibility in your workspace layout. Freestanding models, on the other hand, are more traditional water coolers that stand on the floor and often feature higher capacities. Both types can support hot, cold, and room temperature water, catering to different preferences and needs.

Top Loading vs. Bottom Loading

Top loading water coolers require lifting the water bottle onto the top of the dispenser, which can be a drawback for some due to the weight of the water bottles. They are, however, generally more affordable and offer a visible indication of when it's time to replace the bottle. Alternatively, bottom loading water dispensers are more user-friendly, as the bottle is concealed in the base of the unit and doesn’t require lifting, making them a popular choice for ease of use and aesthetics. Both types ensure you have access to hydration, with the choice often coming down to personal preference and physical considerations.


Key Features to Consider When Choosing a Water Dispenser


When choosing a water cooler, consider the capacity to ensure it meets your workplace's hydration needs. Larger offices might require a water cooler with a higher capacity to minimize refills and ensure continuous access to water for all employees. Smaller teams might find a compact water dispenser sufficient, balancing space-saving with functionality.

Temperature Options (Cold, Room Temperature, Hot)

The best water coolers offer multiple temperature settings, allowing you to enjoy cold, room temperature, and hot water from a single dispenser. This feature caters to diverse preferences, whether it's a cold drink to refresh or hot water for tea and coffee. A water cooler dispenser with variable temperature settings ensures hydration needs are met throughout the year, adapting to seasonal changes.

Safety Features

Safety features are crucial for preventing accidental burns from hot water. Look for water dispensers with safety locks on hot water taps. These features make water coolers safer for all users, reducing the risk of accidents and injuries in your workspace.

Maintenance and Filtration Systems

Choose a water cooler with easy maintenance and effective filtration systems to ensure water quality and dispenser longevity. Water coolers with built-in filters provide clean, taste-free water, reducing contaminants and improving overall satisfaction. Regular maintenance and filter changes are essential for keeping the water safe and the water dispenser functioning optimally.

Energy Efficiency

Energy-efficient water coolers not only reduce environmental impact but also lower operating costs. Look for water dispensers with Energy Star ratings or eco-mode features to save on electricity without compromising performance. The best water coolers balance efficient water cooling and heating with minimal energy use, making them ideal for eco-conscious workplaces.


Top 5 Water Dispensers

Brio Bottom Loading Water Cooler Dispenser

The Brio Bottom Loading Water Cooler Dispenser eliminates the hassle of lifting heavy bottles, offering a convenient bottom-loading design that supports both 3- and 5-gallon water jugs. This dispenser ensures your hydration needs are met with hot, cold, and room-temperature water settings, catering to a variety of preferences for refreshing drinks or soothing hot beverages. The safety of users is prioritized with a two-step hot-water dispensing process, reducing the risk of accidental burns. Smart technology alerts you when it's time to replace the bottle, simplifying maintenance. The sleek design with stainless steel accents makes this water cooler a stylish addition to any home or office, providing easy access to quality hydration.

Bottom Loading Design: Easily accommodates 3- or 5-gallon bottles without the need for lifting, enhancing convenience and usability.
Three Temperature Settings: Offers hot, cold, and room-temperature water, ensuring beverages are always at the perfect temperature.
Smart Technology: Notifies when a bottle needs replacement, making maintenance effortless.

Capacity: 3-5 Gallons Temperature Options: ‎Hot, Cold, & Room-Temperature Dimensions: 15.6"D x 12.2"W x 41.4"H Material: Stainless Steel

Avalon Bottom Loading Water Cooler

The Avalon Bottom Loading Water Cooler offers a seamless blend of functionality and style, making it a perfect addition to any workspace. It provides three temperature settings - crisp cold, cool, or piping hot - to suit your hydration preferences at any time of the day. This water cooler is designed with convenience in mind, featuring a bottom loading system to avoid the hassle and physical strain of lifting heavy water bottles, suitable for 3-5 gallon jugs. The innovative stainless steel design not only adds a touch of elegance but also incorporates practical features like a built-in nightlight for visibility in low light conditions and an empty-bottle indicator to alert you when it's time for a refill. Safety is also a priority, with a lock on the hot water spout to prevent accidents.

Three Temperature Settings: Offers a versatile range of temperatures for cold, cool, or hot water, catering to different drinking preferences.
Bottom Loading with BioGuard: Eliminates the need for lifting, reduces spills, and supports 3-5 gallon bottles, ensuring easy replacements and cleanliness.
Built-in Nightlight & Empty-Bottle Indicator: Enhances visibility in low light and indicates when a bottle needs replacement, adding convenience and safety.

Capacity: 3-5 Gallons Temperature: Hot, Cold, & Cool Dimensions: 12"D x 13"W x 41"H Material: Stainless Steel

Igloo Top Loading Water Dispenser

The Igloo Top Loading Water Dispenser stands out for its simplicity and efficiency, designed to accommodate both 3 and 5-gallon water bottles. This unit enables easy monitoring of water levels thanks to its top-loading system, ensuring you never run out unexpectedly. It offers the choice between ice-cold and steaming hot water, making it versatile for a variety of beverages and instant meals. Safety and convenience are prioritized with separate dispensing paddles and spigots for cold and hot water, including a safety lock on the hot water dispenser to prevent accidents. The inclusion of a removable drip tray simplifies cleaning, and its freestanding design allows for flexible placement in any setting.

Top-Loading Design: Allows for easy loading of 3 and 5-gallon water bottles and visibility to monitor water levels.
Hot and Cold Water Options: Provides both ice-cold and steaming hot water, catering to a wide range of beverages and meals.
Safe & Easy Dispensing: Features safety locks and separate spigots for hot and cold water, ensuring safe and convenient use for all ages.

Capacity: 3-5 Gallons Temperature Options: Hot & Cold Dimensions: 12.8"D x 13.14"W x 37.8"H Material: Plastic

Elkay Bottle Filling Station

The Elkay Bottle Filling Station is a state-of-the-art hydration solution, designed with efficiency and health in mind. It features a real drain system to prevent standing water, promoting a cleaner and safer drinking environment. The station boasts a high fill rate of 1.1 gallons per minute, with touchless sensor activation for the bottle filler and easy-to-operate push-bar activation for the bubbler, ensuring a seamless and hygienic user experience. Its visual filter monitor, equipped with an LED status indicator, alerts users when a filter change is necessary, maintaining the quality and safety of the water. The Elkay station not only reduces chlorine, taste, and odor but also removes lead and particulates, thanks to its 3,000-gallon filter certified to NSF 42 and 53. Additionally, the Green Ticker feature tracks the reduction in plastic bottle waste, while silver ion protection on key components ensures cleanliness.

Touchless Operation: Offers hands-free use for both the bottle filler and bubbler, enhancing hygiene and convenience.
Visual Filter Monitor: Includes an LED indicator for timely filter changes, ensuring water quality is consistently high.
Eco-Friendly: The Green Ticker displays the count of 20 oz. plastic bottles saved from waste, promoting environmental consciousness.

Capacity: ‎3000 Gallons Temperature Options: N/A Dimensions: 19"D x 18.38"W x 39.06"H Material: Stainless Steel

Frigidaire Top Loading Cooler Dispenser

The Frigidaire Top Loading Cooler Dispenser combines functionality with style, designed to accommodate both 3 and 5-gallon water bottles with its easy-to-use top-loading system. This feature ensures you can always monitor the water level and replace bottles as needed without guesswork. The dispenser's sleek, slim design makes it an excellent fit for a variety of spaces. It offers two temperature settings, allowing you to enjoy ice-cold water for refreshing drinks or steaming hot water for tea, coffee, and instant meals. Safety and convenience are assured with easy dispensing through two push buttons and separate spigots for cold and hot water. The dispenser also features a premium stainless steel weld tank to prevent overheating and ensure efficient water drainage, complemented by a removable drip tray for hassle-free cleaning.

Top-Loading Design: Enables easy bottle changes and water level monitoring for 3 and 5-gallon bottles.
Two Temperature Settings: Offers the flexibility of ice-cold and steaming hot water for a variety of uses.
Sleek and Space-Saving: Fits perfectly in any room with its innovative design, providing both functionality and style without taking up excess space.

Capacity: ‎3-5 Gallons Temperature Options: ‎Hot & Cold Dimensions: ‎11"D x 11.5"W x 36"H Material: Plastic, Metal


Installation and Maintenance Tips

Ensuring your water cooler or water dispenser operates efficiently for years involves proper installation and regular maintenance. Here are some essential tips to help you get the most out of your hydration solution:

  • Choose the Right Location: Install your water cooler dispenser in a cool, dry place away from direct sunlight and heat sources. This prevents overheating and ensures the water stays cool.
  • Follow Manufacturer’s Instructions: For the best water cooler performance, carefully follow the installation guidelines provided by the manufacturer. This ensures your unit is set up correctly and safely.
  • Regular Cleaning: Clean your water dispensers every 6 to 8 weeks to prevent bacteria buildup. Use a disinfectant recommended by the manufacturer to clean the taps and the water bottle cap.
  • Replace Filters Regularly: If your water cooler has a filtration system, replace filters as recommended to ensure water quality. This is crucial for maintaining the best water dispenser quality.
  • Sanitize Water Reservoirs: Sanitize the water reservoir and taps of your water cooler dispenser every 6 months to keep the water tasting fresh and to prevent contamination.
  • Check for Leaks: Regularly inspect your water coolers for leaks or damage. Early detection can prevent water damage and ensure the longevity of the dispenser.
  • Read the Manual for Troubleshooting: Keep the manual handy for troubleshooting common issues. Most best water coolers come with troubleshooting guides for quick fixes.

Following these tips will help ensure your water dispenser remains a reliable source of hydration, contributing to a healthy and productive environment.


FAQs on Water Dispensers

Are water dispensers worth the money?

Yes, water dispensers are worth the investment for the convenience, access to hot and cold water, and the potential to reduce plastic waste and save money over buying bottled water.

Is it cheaper to buy a water dispenser?

Initially, buying a water dispenser involves an upfront cost, but over time, it can be cheaper than purchasing bottled water, especially if it leads to reduced plastic consumption and provides filtered water.

How do I choose a good water dispenser?

Consider the water capacity, temperature settings (cold, room, and hot water options), maintenance requirements, safety features like child locks for hot water, and whether you prefer a bottom-loading or top-loading model.

What is better bottom or top water dispenser?

Bottom-loading dispensers are easier to load and maintain a cleaner look, while top-loading dispensers are typically more affordable and allow you to see when the water is running low.

What are the three kinds of water dispenser?

The three main types are bottled water dispensers (top-loading or bottom-loading), bottleless water dispensers that connect directly to a water line, and countertop models that save space.

What is the difference between a water cooler and a water dispenser?

A water cooler cools water and typically provides hot and cold options, whereas a water dispenser may simply dispense water without temperature modifications. However, the terms are often used interchangeably in the context of units that cool and heat water.



TRADESAFE is a leading provider of industrial safety solutions, dedicated to protecting people, places, and things across various settings. Among our comprehensive offerings, we specialize in workplace signs that enhance safety and awareness in different industrial environments.

The material provided in this article is for general information purposes only. It is not intended to replace professional/legal advice or substitute government regulations, industry standards, or other requirements specific to any business/activity. While we made sure to provide accurate and reliable information, we make no representation that the details or sources are up-to-date, complete or remain available. Readers should consult with an industrial safety expert, qualified professional, or attorney for any specific concerns and questions.


Shop Tradesafe Products

Author: Herbert Post

Born in the Philadelphia area and raised in Houston by a family who was predominately employed in heavy manufacturing. Herb took a liking to factory processes and later safety compliance where he has spent the last 13 years facilitating best practices and teaching updated regulations. He is married with two children and a St Bernard named Jose. Herb is a self-described compliance geek. When he isn’t studying safety reports and regulatory interpretations he enjoys racquetball and watching his favorite football team, the Dallas Cowboys.